Scanning and Digitization refers to the process of scanning paper documents and converting them to electronic documents, capturing important information and saving the document for easy retrieval later.
Scanning is reading a text quickly in order to find specific information, e.g. figures or names. It can be contrasted with skimming, which is reading quickly to get a general idea of meaning. Learners need to learn different ways and understand that choosing how to read is an important step in building reading skills.
Digitizationis the process of converting information into a digital format . For example, an original historical document may only be accessible to people who visit its physical location, but if the document content is digitized, it can be made available to people worldwide.
How it is done?
Files are scanned through Image Scanners may be Automatic Data Feeder (ADF), Book Scanner or Flatbed Scanners making searchable pdf documents along with indexing and meta data entry which helps to search the contents of the files. The metadata entry – Entry done in excel with the particulars of files or books which are scanned so that the files can be searched easily.
Any size of documents can be scanned and digitized from A0-A5 and legal size paper no matter how old and fragile they are. Fragile and old documents are taken care of so that they are not torn and damaged.
Software used – Kodak Capture, ABBY Fine Reader, Acrobat Reader Pro, Irfan View and ScanTools for OMR Scanning
Scanners available – Mustek idot100, Fujitsu 7180, Kodak i2600 and i2800 Scanners, OMR Scanner OpScan 6
Scanning of OMR Sheets
OMR Scanners are used for OPTICAL MARK READER SHEET (OMR SHEET) which is a technically designed sheet used in objective type examinations or any other data which has multiple choice options to be filled by the applicant.
OMR Scanner picks up the bubbles filled by the applicant and that is scanned by OMR Scanners. The data is captured in .dat file and then the database is created for further processing.
Scanning of documents
Image Scanners are used for this. The images are captured by the system and files are stored by the reference numbers so that pages can be searched further.
These Scanners takes the image as it is may be a A4 documents or kind of document. The Cleaning of image if required is done and searchable pdfs are made for document searching.